Notary & Bookkeeping Resources
Welcome to the Precisive Books LLC resource center. Here you’ll find comprehensive guides, helpful information, and answers to common questions about notary services, remote online notarization (RON), and bookkeeping.
Notary Services Resources
Understanding Notarization
Notarization is the official process of having a notary public witness the signing of important documents and verify the identity of the signers. This process helps prevent fraud and ensures the authenticity of legal documents.
Common Documents That Require Notarization:
- Real estate documents (deeds, mortgages, property transfers)
- Power of attorney forms
- Loan documents
- Affidavits and sworn statements
- Wills and estate planning documents
- Business contracts and agreements
- Adoption papers
- Medical consent forms
- Travel consent forms for minors
Types of Notary Services
Mobile Notary Services
Mobile notary services bring the convenience of notarization directly to your location. This is ideal for:
- Busy professionals who can’t leave the office
- Homebound individuals
- Real estate transactions at property locations
- Business meetings requiring immediate notarization
- Multiple signers at one location
Benefits of Mobile Notary:
- Saves time and travel
- Flexible scheduling
- Convenient for multiple parties
- Professional service at your location
Remote Online Notarization (RON)
Remote online notarization allows you to notarize documents from anywhere using secure video technology. This service is:
- Available nationwide (where legally permitted)
- Conducted via secure video conference
- Legally recognized and valid
- Fast and convenient
- Perfect for remote work situations
How RON Works:
- Schedule your RON appointment
- Receive secure video conference link
- Present identification via video
- Sign documents electronically
- Receive notarized documents digitally
Notary Service Areas
Precisive Books LLC provides mobile notary services throughout Northern Virginia:
Primary Service Areas:
- Chantilly, Virginia (Main Office)
- Fairfax County (Fairfax, Vienna, Reston, Herndon, Centreville)
- Loudoun County (Ashburn, Leesburg, Sterling, Dulles)
- Prince William County (Manassas, Woodbridge, Dumfries)
- Surrounding Northern Virginia areas
Remote Online Notarization: Available nationwide across the United States where RON is legally permitted.
Preparing for Your Notary Appointment
What to Bring:
- Valid government-issued photo ID (driver’s license, passport, state ID)
- The document(s) to be notarized (unsigned)
- Any required witnesses (if applicable)
- Payment method (cash, check, or card)
What to Expect:
- Identity verification
- Document review
- Signing in the notary’s presence
- Notary seal and signature
- Receipt of notarized documents
Important Notes:
- Do not sign documents before the notary appointment
- Ensure all parties are present
- Bring valid identification
- Have witnesses ready if required
Remote Online Notarization (RON) Guide
Complete Guide to RON
Remote Online Notarization (RON) has revolutionized the notary industry, making it possible to notarize documents from anywhere with an internet connection.
What is RON? RON is a secure, legally recognized method of notarization conducted via video conference. The notary public witnesses the signing remotely and verifies identity through secure technology.
States That Allow RON: Most states now allow RON, with varying regulations. Virginia fully supports RON services, and Precisive Books LLC can provide RON services to clients nationwide where permitted.
Benefits of RON:
- Convenience: Notarize from home or office
- Speed: Faster than scheduling in-person appointments
- Accessibility: Available to those who can’t travel
- Security: Advanced encryption and identity verification
- Legality: Fully recognized and legally valid
When to Use RON:
- You’re located far from a notary office
- You need notarization quickly
- You’re working remotely
- Multiple parties are in different locations
- You prefer digital document handling
RON Requirements:
- Reliable internet connection
- Device with camera and microphone
- Valid government-issued ID
- Email address for document delivery
- Ability to sign documents electronically
RON vs. Traditional Notary
Choose RON When:
- You need convenience and speed
- You’re located far from notary services
- You prefer digital document handling
- Multiple parties are in different locations
- You need notarization outside business hours
Choose Traditional/Mobile Notary When:
- You prefer in-person interaction
- You need physical notary seal on paper documents
- Your state doesn’t allow RON for your document type
- You have complex multi-party transactions
- You need immediate physical document handling
Bookkeeping Resources
Small Business Bookkeeping Guide
Proper bookkeeping is essential for small businesses and independent contractors. It helps you:
- Track income and expenses
- Prepare for tax season
- Make informed business decisions
- Protect against legal disputes
- Maintain financial records
Essential Bookkeeping Tasks:
- Recording all income and expenses
- Categorizing transactions
- Reconciling bank accounts
- Managing accounts payable and receivable
- Preparing financial statements
- Maintaining organized records
Benefits of Professional Bookkeeping:
- Saves time for business owners
- Reduces errors and mistakes
- Ensures tax compliance
- Provides financial insights
- Protects against audits
- Supports business growth
Bookkeeping for Independent Contractors
Independent contractors have unique bookkeeping needs:
Key Considerations:
- Tracking 1099 income
- Documenting business expenses
- Quarterly tax payments
- Home office deductions
- Vehicle and travel expenses
- Equipment and supplies
Why Professional Help Matters:
- Maximize deductions
- Avoid tax penalties
- Maintain accurate records
- Save time and stress
- Ensure compliance
Frequently Asked Questions
Notary Services FAQs
Q: How much does notarization cost? A: Notary fees vary by state and service type. Contact us for current pricing.
Q: Can any document be notarized? A: Most documents can be notarized, but some require specific notary types or additional witnesses.
Q: Do I need an appointment? A: Yes, appointments ensure availability and allow us to prepare for your specific needs.
Q: What forms of payment do you accept? A: We accept cash, checks, and major credit cards.
Q: Can you notarize documents in other languages? A: We can notarize documents in any language, though the notary must understand what is being signed.
RON FAQs
Q: Is RON legally valid? A: Yes, RON is legally recognized in most states, including Virginia.
Q: What technology do I need for RON? A: You need a device with internet, camera, and microphone (computer, tablet, or smartphone).
Q: How secure is RON? A: RON uses advanced encryption and identity verification to ensure security.
Q: Can I use RON for all documents? A: Most documents can be notarized via RON, but some may require traditional notarization.
Q: How quickly can I get RON service? A: RON appointments can often be scheduled same-day or next-day.
Bookkeeping FAQs
Q: How often should I update my books? A: Monthly updates are recommended, though weekly is ideal for active businesses.
Q: What records should I keep? A: Keep all receipts, invoices, bank statements, and financial documents for at least 7 years.
Q: Do I need professional bookkeeping? A: Professional bookkeeping saves time, reduces errors, and ensures compliance.
Q: What’s the difference between bookkeeping and accounting? A: Bookkeeping records transactions; accounting analyzes and interprets financial data.
Additional Resources
Legal Resources
Business Resources
Financial Resources
Contact Us for More Information
Have questions about notary services, RON, or bookkeeping? We’re here to help!
Precisive Books LLC
13950 Lee Jackson Memorial Highway #103
Chantilly, VA 20151
Phone: (571) 306-3551
Email: matthew@precisivebooks.com
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Last Updated: January 2026